Recipe: Building a Job Application Form

This recipe creates a comprehensive job application form with file uploads for resumes, conditional fields based on experience level, automatic WordPress draft post creation, and notifications to HR via email and Slack.

Prerequisites

• Form Forge PRO active
• Slack webhook configured in Form Forge > Settings > Slack

Step 1: Create the Form

1. Go to Form Forge > New Form
2. Title: “Job Application”

Step 2: Add Personal Information Fields

Step 3: Add Position and Experience Fields

Step 4: Add Conditional Fields Based on Experience

For Mid Level and above, add more detailed questions:

For Entry Level, show a different set:

Step 5: Add File Uploads

Step 6: Add Final Fields

Add options for the referral source: Company Website, LinkedIn, Indeed, Glassdoor, Employee Referral, Social Media, Other.

Step 7: Configure Post Submission

1. Go to the form’s Advanced settings tab
2. Toggle on Post Submission
3. Set Post Type to “Post” (or a custom post type like “Applications” if your theme supports it)
4. Set Post Status to “Draft” (so HR reviews before anything is published internally)
5. Map Post Title to: “{name} — {position_applying_for}”
6. Map Post Content to the cover letter or a summary of key fields

Step 8: Configure Notifications

1. Go to the Notifications tab
2. Enable Notify Admin
3. Enter the HR team email (e.g., [email protected])
4. Subject: “New Application: {position_applying_for} — {name}”

1. Go to the form’s Integrations tab
2. The Slack webhook from global settings is used by default
3. Each application posts to your configured Slack channel with all submitted data

1. Enable Auto Reply
2. Subject: “Application Received — {position_applying_for}”
3. Body: Confirm receipt, set expectations for timeline, and provide a contact email for questions

Step 9: Embed and Test

1. Save the form and embed it on your Careers page
2. Submit a test application as an “Entry Level” candidate and verify the conditional fields
3. Submit another as a “Lead / Principal” candidate and verify different conditional fields appear
4. Confirm the draft post is created in WordPress
5. Confirm Slack notification arrives
6. Confirm email notifications arrive

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